COVID-19 Vaccination Requirements and Verification

This page contains information regarding vaccination requirements, answers to frequently asked questions regarding vaccination, and instructions for faculty and staff to verify vaccination.

Faculty and staff who will be on campus this Fall must receive their first dose of a COVID-19 vaccine (or the single-dose Johnson & Johnson vaccine) by September 3, 2021. The second dose of a two-dose regimen must be completed by October 1, 2021. New hires are already required to be vaccinated against COVID-19 prior to their start date. Masks are still required indoors and outdoors while on campus regardless of vaccination status.  

All students, faculty, and staff who will be coming to campus must provide official documentation of vaccination that includes your name, the name of the vaccine received, and the dates of vaccination. This documentation may be provided through either a CDC Vaccination Card, World Health Organization Yellow Book, or official documentation from a medical provider. Students should upload documentation on Med+Proctor.

Faculty and staff, please find instructions on verifying your COVID-19 vaccination on Workday below.

Frequently Asked Questions

Are Howard University students, faculty and staff required to be vaccinated against COVID-19?

Yes. As President Frederick shared in his May 17 and August 3 messages, following the guidance of our public health experts, and in consultation with student, staff and faculty leaders, all students, faculty and staff who will be on one of Howard University’s campuses or in a University-owned or -operated building in Washington, D.C., this Fall must be fully vaccinated against COVID-19.

Medical and religious exemptions will be granted in accordance with federal and local law.

Howard University has been providing vaccines through our Faculty Practice Plan Vaccine Clinic since December 2020. We have provided over 45,000 doses and can vaccinate students, faculty and staff on campus, at no cost to community members. 

Why is the University requiring students, faculty and staff to be vaccinated?

First, the vaccines have proven highly effective in significantly decreasing the transmission of COVID-19. In fact, recent data indicate that 97 percent of people entering hospitals for COVID-19 are unvaccinated. Additionally, nearly all COVID-19 deaths in the United States are now among unvaccinated individuals. The safety record for the vaccines has also been exceptional, with limited widespread concerns. Further, concern regarding the spread of variants further accelerates our decision regarding this matter. 

Faculty, students and staff may receive vaccines at the vaccination clinic on campus. Staff may use leave for their vaccine appointment and in preparation for any short-term side effects of the vaccine.

When does the COVID-19 vaccine requirement for students take effect?

All students will be required to be fully vaccinated effective August 1, 2021. Being fully vaccinated means that two or more weeks have passed since receipt of the second dose in a two-dose series or since receipt of one dose of a single-dose vaccine. Students who complete a COVID-19 vaccination series with a vaccine that has been authorized for emergency use by the World Health Organization (WHO) or an FDA-authorized COVID-19 vaccine will comply with the University’s immunization requirement. Students must provide proof of being fully vaccinated prior to arriving on campus by submitting documentation through the MedProctor portal. Students will not be permitted to live in on-campus housing until they are fully vaccinated and provide proof of having been vaccinated.

There is only one exception for students to come to campus if they have not been fully vaccinated, and that is to receive a vaccine. For international students who cannot become fully vaccinated in their home countries and domestic students who cannot access a vaccine prior to arriving on campus, the University will provide vaccinations, free of charge. These students can present to the vaccination clinic located at 508 W Street NW, Washington, DC 20059, the Numa P. Adams Building. After receiving their vaccination, students must leave campus immediately. Students may not return to campus, except to receive their second dose of a two-dose series, until they are fully vaccinated according to the standards mentioned above.
As of right now, international students who will actively work to get vaccinated upon their arrival in Washington, D.C. must abide by the district’s two-week quarantine policy and assume personal responsibility for finding housing off campus since they cannot live on campus. The University is exploring options to help international students find temporary housing solutions off campus, and we will update you further if and when we are able to progress in those plans.

Students enrolled in online programs that do not have any on-campus components are exempt from this requirement.

When does the COVID-19 vaccine requirement for employees take effect?

Faculty and staff who will be on campus this Fall must receive their first dose of a COVID-19 vaccine (or the single-dose Johnson & Johnson vaccine) by September 3, 2021. 
The second dose of a two-dose regimen must be completed by October 1, 2021.

New hires must already be vaccinated against COVID-19 prior to their start date.

We are expanding the hours of our vaccination clinic to accommodate employees and students. 

Which COVID-19 vaccines will meet Howard’s COVID-19 vaccine requirement?

Howard University will accept vaccines either authorized for emergency use or granted approval by the U.S. Food and Drug Administration (FDA) or the World Health Organization (WHO). As of June 17, 2021, this combined list includes Pfizer-BioNTech, Moderna, Johnson & Johnson (Janssen), AstraZeneca, COVISHIELD, Sinopharm and Sinovac. The FDA and WHO may authorize additional vaccines in the coming weeks and months.

How do I provide documentation of my vaccination?

Students must provide proof of being fully vaccinated prior to arriving on campus by submitting documentation through the MedProctor portal. 

Faculty and Staff should upload their vaccine documentation to the Workday portal or submit to HUEmployeeFPP@Howard.edu.

Will Howard host vaccination clinics for students, faculty and staff?

We will continue to provide free COVID-19 vaccines to students, faculty and staff at the clinic that we have established on campus. To date, over 45,000 COVID-19 vaccines have been provided to district citizens and members of the Howard University community.

How do I request a medical or religious exemption?

Exemptions secondary to medical or religious reasons can be requested using the form provided at this link.

 

I have been vaccinated but I have a compromised immune system and may not be fully protected. What should I do?

If you believe you are immune-compromised, please consult your physician and take additional precautions, such as mask wearing and social distancing even in situations where these are not required.

What if I am designated as a telework employee for the Fall 2021 semester?

Vaccination is required for everyone who returns to campus, in any capacity, this Fall. An employee’s work mode will be determined based on the nature of their position, rather than vaccination status. If an employee’s mode of work is designated as fully telework, and they do not anticipate regularly accessing campus or participating in any in-person University-related activity, they do not need to be vaccinated, but we strongly encourage all members of our community to get vaccinated to protect themselves and others. If a fully telework employee needs to visit campus this Fall, they will need to follow all visitor protocols in place at the time.

What if I do not get vaccinated?

As required by law, we will ensure that there is a process for those who may wish to pursue medical or religious exemptions to this requirement. Individuals who are granted accommodations will be required to comply with appropriate workplace restrictions, including the wearing of masks, social distancing indoors and participating in frequent COVID-19 testing. 

For employees who remain unvaccinated and do not qualify for an accommodation, on a case-by-case basis, the University may offer reassignment to an alternative position or the employee may take a period of unpaid leave or use accrued paid time off.

Additionally, employees who do not get vaccinated, and do not have an approved exemption, will not be eligible for compensation increases, may be required to utilize leave for time they will not be working, and may ultimately be subject to disciplinary action up to and including separation from the University.

What if I need to take time off to get vaccinated or recover from any side effects?

Staff may use leave for their vaccination appointment and to recover from any short-term side effects of the vaccine.

I am a student in an online program that includes no on-campus presence. Do I need to be vaccinated?

No. If you are a student in an online course or program that does not require on-campus presence, you do not need to be vaccinated, but we strongly encourage you to get vaccinated to protect yourself and others.

I am a student in a hybrid online/on-campus program. Do I need to be vaccinated?

Yes. If you are a student in a course or program that requires on-campus presence, you will need to be fully vaccinated and submit documentation of your COVID-19 vaccination.

I am a visiting student attending Howard University through the Consortium of Universities in the Washington metropolitan area. Do I need to be vaccinated?

Yes. If you are a student enrolled in a course or program at Howard that requires on-campus presence, you will need to be fully vaccinated prior to the Fall 2021 semester and submit documentation of your COVID-19 vaccination.

I have received or am going to receive a COVID-19 vaccine. Will I need to continue wearing a mask, participating in the Howard COVID-19 testing program, and completing the BisonSafe COVID-19 daily screening?

The University’s health and safety measures apply to everyone on our campuses. While the vaccines have been shown to be very effective in providing protection from COVID-19 (the disease), and there is growing evidence that they may prevent infection with the virus that causes the disease (SARS-CoV-2) or the transmission of the virus from one person to another, they are not 100 percent protective, and there are documented cases of breakthrough infections, including in our community.

For these reasons, it remains critically important for everyone, even those who have received the vaccine, to continue to practice ALL public health measures. These include following the University’s COVID-19 mask guidelines, practicing physical distancing, washing hands regularly, participating in the University’s COVID-19 testing protocol, and following isolation and quarantine recommendations. Our protocols may be updated at any time based on changing public health conditions. 

I have been vaccinated and recently been exposed to somebody who tested positive. Do I still need to quarantine?

According to CDC guidelines, fully vaccinated persons with an exposure to someone with suspected or confirmed COVID-19 are not required to quarantine unless they show symptoms of COVID-19. Individuals are considered fully vaccinated 14 days after they receive their final vaccine dose.

How has Howard developed its approach to COVID-19 vaccines?

We have been working closely with the Department of Health, public health experts on campus, as well as other institutional experts in reviewing guidance from the CDC, analyzing data from testing and vaccination reports at our clinics, and monitoring transmission of variants. We will continue to have a comprehensive data-informed decision-making process. We have also consulted with our sister academic institutions in the Consortium of Universities in the Washington metropolitan area, most of whom have adopted similar vaccine mandates. Additionally, Howard University Hospital has adopted a mandate for all employees to be vaccinated.

I already had COVID-19. Should I still receive the vaccine?

Yes. The CDC recommends getting vaccinated even if you have been sick with COVID-19 or infected with the SARS-CoV-2 virus. While you will probably have some natural immunity, it is unclear how long it may last. Therefore, you can get vaccinated as soon as you finish isolation (generally 10 days after being infected).

I live outside the United States and have received a COVID-19 vaccine that is not authorized by the FDA or WHO. What should I do? Will I need to be revaccinated?

If you have received a COVID-19 vaccine that is not currently authorized by the FDA or the WHO, you will need to be revaccinated with an FDA-authorized vaccine upon arrival on campus.

I won’t be fully vaccinated when I arrive on campus for the Fall 2021 semester because COVID-19 vaccines are not available or widely available in my country or to my age group. Will I have to study remotely and be unable to participate in campus activitie

For international students who cannot become fully vaccinated in their home countries and domestic students who cannot access a vaccine prior to arriving on campus, the University will provide vaccinations, free of charge. Students will not be able to live in residential housing unless they are full vaccinated. Students will not be able to access campus facilities unless they are fully vaccinated or have an approved medical or religious exception.

I am an international student, and my country allows for the mixing of two COVID-19 vaccines (e.g., AstraZeneca and Pfizer). Will I be considered “fully vaccinated”?

Yes. As long as you submit documentation of having received two different WHO or FDA-approved vaccines within the right interval, you will be considered fully vaccinated.

I am only able to receive one dose of a WHO-approved vaccine in my country? Should I wait to get the vaccine in the US?

Please get whichever vaccine is available to you at your earliest opportunity, so you at least have some protection.

I need to receive the COVID-19 vaccine, but I am also due for some other vaccines. Will I be able to receive them at the same time?

Based on CDC guidance, COVID-19 vaccines may be co-administered with other vaccines without regard to timing. This includes simultaneous administration of COVID-19 and other vaccines on the same day as well as co-administration within 14 days.

How will I know who is and who is not vaccinated?

You will not know who is and who is not vaccinated, but students, faculty and staff will not be allowed on campus unless they have met the vaccine requirement or have received a religious or medical exemption. Howard University will follow best practices, and comply with applicable laws, in maintaining privacy and security with respect to employee vaccination status.

How will Howard protect my privacy?

Howard will continue to comply with all applicable privacy, confidentiality and public health laws relating to collection and maintenance of health-related records. The University recognizes the importance of protecting private health information and will protect faculty, student and staff privacy by limiting what sensitive information is collected, who has access to it, how it is used and how long it is retained to the extent possible while protecting public health.

Faculty and Staff: How to verify your COVID-19 vaccination in Workday

There are two steps to entering your verification:

  1. Upload pictures of the front and back of your COVID-19 vaccine card;
  2. Enter the details of the COVID-19 vaccine you received in your Profile.

The vaccination exemption form can be downloaded or requested via the Office of Human Resources.

Step 1: Upload COVID-19 Vaccination Verification

To upload the picture of your COVID-19 vaccination card, use the link provided in the Announcement section on your Home Page.

Upload Image of your COVID-19 Vaccination Card

From your Home Page Announcement section:

1. Click the link in the COVID - Vaccination Card Upload announcement.

2. If the pop-up window appears, click Add Documentation below the graphic.

The Maintain My Worker Documents screen will appear.

3. Click Add.

4. Attach pictures of the front and back of your vaccination card:

  • Drag and drop files into the Attachments box or click Select files to navigate to the correct files to attach.
  • Click Upload to attach additional pictures as needed (ex. back of card).

5. Click Document Category and scroll to select the Category:

  • Please be sure to select the correct dose for the Pfizer or Moderna vaccine.
  • Be sure to select the same category for the front and back of the card.
    • COVID-19 - #1 (Johnson & Johnson)
    • COVID-19 - #1 (Pfizer or Morderna)
    • COVID-19 - #2 (Pfizer or Moderna) You should select this option if this is the first time uploading your documentation and you have already received the second dose.

6. Description: Enter 2021 COVID Vaccine Card: Front (or Back).

7. Click Ok.

8. The details of your submission will be displayed. Click Edit or Delete the submission to modify information as needed.

9. Click Done.

Step 2: Enter COVID-19 Vaccination Information

In this step you will enter the specific details of the COVID vaccination received.

Enter Vaccine Information in your Profile

From the Home Page navigate to your Profile:

  • Click your picture in the upper right corner of the Home Page then click View Profile or enter your name in the Search bar.

10. Click Actions under your name and title.

11. Scroll the menu list to Additional Data. Important: DO NOT select the Edit option that appears when you hover over the Additional Data menu option.

12. Click Additional Data. The View All Additional Data screen will appear.

13. Click Edit. The Edit Additional Data screen will appear. Here you can enter the COVID vaccine manufacturer and the date(s) you received the vaccine.

14. Complete the required fields:

  • Manufacturer: Click the Prompt icon (three dots followed by horizontal lines) to select the vaccine manufacturer from the drop-down list.
  • Date of First Dose: Enter or select date of first dose of the vaccination. Click the Calendar icon to select a date. 
  • Date of Second Dose: Enter or select date of the second dose of the vaccination when received.

Note: The date for the second dose must be entered after it has been received. You can not enter a date in the future. Instructions on entering the second dose information separately after it has been received are below.

15. Click Ok.

16. Click Done

Add Second Dose Information Once Received

From the Home Page navigate to your Profile:

  • Click your picture in the upper right corner of the Home Page then click View Profile or enter your name in the Search bar.

17. Follow Steps 10 through 13.

18. Click Date of Second Dose to enter or select date vaccination was received.

19. Click Ok.

20. Click Done.