Find information regarding vaccination requirements and instructions for faculty and staff to verify vaccination.

All students, faculty, and staff who will be coming to campus must provide official documentation of vaccination that includes your name, the name of the vaccine received, and the dates of vaccination. This documentation may be provided through either a CDC Vaccination Card, World Health Organization Yellow Book, or official documentation from a medical provider. More information can be found below. 

Vaccination Requirements

Students

Full vaccination (including a booster shot) is required for students who live on campus or come to campus for any reason. Students who do not have a medical or religious exemption must provide official documentation of vaccination prior to coming to campus. Documentation must include your name, the name of the vaccine received, and the dates of vaccination. This documentation may be provided through either a CDC Vaccination Card, World Health Organization Yellow Book, or official documentation from a medical provider. Students should upload documentation on Med+Proctor

Faculty and Staff

All faculty and staff who do not have a medical or religious exemption must be fully vaccinated against COVID-19. Documentation must be uploaded to Workday. The second dose of a two-dose regimen should have been completed by October 1, 2021. New hires are required to be vaccinated against COVID-19 prior to their start date.  

Employees that are noncompliant with the University’s policy will face progressive discipline that is described in full here. Please familiarize yourself with the policy, as noncompliance may ultimately affect your employment at the University.  

Medical and religious exemptions from vaccination will be granted in accordance with federal and local law. Employees must request an exemption using the vaccination exemption form

Frequently Asked Questions

How do I provide documentation of my vaccination?

Students must provide proof of being fully vaccinated prior to arriving on campus by submitting documentation through the MedProctor portal. 

 

Faculty and Staff: How to verify your COVID-19 vaccination in Workday 

There are two steps to entering your verification: 

  1. Upload pictures of the front and back of your COVID-19 vaccine card; 

  1. Enter the details of the COVID-19 vaccine you received in your Profile. 

The vaccination exemption form can be downloaded or requested via the Office of Human Resources

Step 1: Upload COVID-19 Vaccination Verification 

To upload the picture of your COVID-19 vaccination card, use the link provided in the Announcement section on your Home Page. 

UPLOAD IMAGE OF YOUR COVID-19 VACCINATION CARD 

From your Home Page Announcement section: 

1. Click the link in the COVID - Vaccination Card Upload announcement. 

2. If the pop-up window appears, click Add Documentation below the graphic. 

The Maintain My Worker Documents screen will appear. 

3. Click Add. 

4. Attach pictures of the front and back of your vaccination card: 

  • Drag and drop files into the Attachments box or click Select files to navigate to the correct files to attach. 

  • Click Upload to attach additional pictures as needed (ex. back of card). 

5. Click Document Category and scroll to select the Category: 

  • Please be sure to select the correct dose for the Pfizer or Moderna vaccine. 

  • Be sure to select the same category for the front and back of the card. 

  • COVID-19 - #1 (Johnson & Johnson) 

  • COVID-19 - #1 (Pfizer or Morderna) 

  • COVID-19 - #2 (Pfizer or Moderna) You should select this option if this is the first time uploading your documentation and you have already received the second dose. 

6. Description: Enter 2021 COVID Vaccine Card: Front (or Back). 

7. Click Ok. 

8. The details of your submission will be displayed. Click Edit or Delete the submission to modify information as needed. 

9. Click Done. 

Step 2: Enter COVID-19 Vaccination Information 

In this step you will enter the specific details of the COVID vaccination received. 

ENTER VACCINE INFORMATION IN YOUR PROFILE 

From the Home Page navigate to your Profile: 

  • Click your picture in the upper right corner of the Home Page then click View Profile or enter your name in the Search bar. 

10. Click Actions under your name and title. 

11. Scroll the menu list to Additional Data. Important: DO NOT select the Edit option that appears when you hover over the Additional Data menu option. 

12. Click Additional Data. The View All Additional Data screen will appear. 

13. Click Edit. The Edit Additional Data screen will appear. Here you can enter the COVID vaccine manufacturer and the date(s) you received the vaccine. 

14. Complete the required fields: 

  • Manufacturer: Click the Prompt icon (three dots followed by horizontal lines) to select the vaccine manufacturer from the drop-down list. 

  • Date of First Dose: Enter or select date of first dose of the vaccination. Click the Calendar icon to select a date.  

  • Date of Second Dose: Enter or select date of the second dose of the vaccination when received. 

Note: The date for the second dose must be entered after it has been received. You cannot enter a date in the future. Instructions on entering the second dose information separately after it has been received are below. 

15. Click Ok. 

16. Click Done.  

ADD SECOND DOSE INFORMATION 

From the Home Page navigate to your Profile: 

  • Click your picture in the upper right corner of the Home Page then click View Profile or enter your name in the Search bar. 

17. Follow Steps 10 through 13. 

18. Click Date of Second Dose to enter or select date vaccination was received. 

19. Click Ok. 

20. Click Done. 

Which COVID-19 vaccines will meet Howard’s COVID-19 vaccine requirement?

Howard University will accept vaccines either authorized for emergency use or granted approval by the U.S. Food and Drug Administration (FDA) or the World Health Organization (WHO). As of June 17, 2021, this combined list includes Pfizer-BioNTech, Moderna, Johnson & Johnson (Janssen), AstraZeneca, COVISHIELD, Sinopharm and Sinovac. The FDA and WHO may authorize additional vaccines in the coming weeks and months.

I am a student in an online program that includes no on-campus presence. Do I need to be vaccinated?

No. If you are a student in an online course or program that does not require on-campus presence, you do not need to be vaccinated, but we strongly encourage you to get vaccinated to protect yourself and others.

I am a student in a hybrid online/on-campus program. Do I need to be vaccinated?

Yes. If you are a student in a course or program that requires on-campus presence, you will need to be fully vaccinated and submit documentation of your COVID-19 vaccination.

I am a visiting student attending Howard University through the Consortium of Universities in the Washington metropolitan area. Do I need to be vaccinated?

Yes. If you are a student enrolled in a course or program at Howard that requires on-campus presence, you will need to be fully vaccinated prior to the Fall 2021 semester and submit documentation of your COVID-19 vaccination.

How has Howard developed its approach to COVID-19 vaccines?

We have been working closely with the Department of Health, public health experts on campus, as well as other institutional experts in reviewing guidance from the CDC, analyzing data from testing and vaccination reports at our clinics, and monitoring transmission of variants. We will continue to have a comprehensive data-informed decision-making process. We have also consulted with our sister academic institutions in the Consortium of Universities in the Washington metropolitan area, most of whom have adopted similar vaccine mandates. Additionally, Howard University Hospital has adopted a mandate for all employees to be vaccinated.

I live outside the United States and have received a COVID-19 vaccine that is not authorized by the FDA or WHO. What should I do? Will I need to be revaccinated?

If you have received a COVID-19 vaccine that is not currently authorized by the FDA or the WHO, you will need to be revaccinated with an FDA-authorized vaccine upon arrival on campus.

I am an international student, and my country allows for the mixing of two COVID-19 vaccines (e.g., AstraZeneca and Pfizer). Will I be considered “fully vaccinated”?

Yes. As long as you submit documentation of having received two different WHO or FDA-approved vaccines within the right interval, you will be considered fully vaccinated.

How will I know who is and who is not vaccinated?

You will not know who is and who is not vaccinated, but students, faculty and staff will not be allowed on campus unless they have met the vaccine requirement or have received a religious or medical exemption. Howard University will follow best practices, and comply with applicable laws, in maintaining privacy and security with respect to employee vaccination status.

How will Howard protect my privacy?

Howard will continue to comply with all applicable privacy, confidentiality and public health laws relating to collection and maintenance of health-related records. The University recognizes the importance of protecting private health information and will protect faculty, student and staff privacy by limiting what sensitive information is collected, who has access to it, how it is used and how long it is retained to the extent possible while protecting public health.